Email outreach and CRM for landscaping companies
Residential work fills up by word of mouth; commercial contracts are where steady revenue is. Property managers and businesses sign those early, so reaching them before the season matters.
Who you're usually writing to
Property managers, condo boards, offices, retail plazas, clinics and restaurants with outdoor space to maintain.
Sound familiar?
- Contracts get signed in winter while you're busy with snow or off for the season.
- Quotes from walk-throughs live in a notebook.
- There's no time to chase leads during peak season.
An outreach routine that works for landscaping companies
Reach out before the season
Email commercial properties in late winter about spring maintenance contracts, when budgets are set.
Offer a free walk-through
A 15-minute look at the property and a written quote is an easy first step for a property manager.
Bundle the year
Offer spring clean-up, summer maintenance and fall clean-up together, then follow up as each season approaches.
Example first email
An example to adapt, not a script. Words in {{double braces}} are filled in for each contact, with the fallback after the bar.
Subject: Spring maintenance at {{company | your property}}
Hi {{first_name | there}},
We look after commercial properties in the area: mowing, beds, clean-ups and seasonal planting.
If you're setting up this year's maintenance, I'd be glad to do a quick walk-through and send a written quote for the season. It takes about 15 minutes.
Would next week work?Follow-up, a few days later
Hi {{first_name | there}}, following up on the walk-through offer. Happy to fit around your schedule.
Tips
- Target properties near your current routes to keep crews efficient.
- Add the contract start date to each deal so you follow up at the right time.
- Before-and-after photos of your own work make good second emails.
How Montegra Reach fits in
Keep your contacts in one place, send short sequences from your own mailbox at sensible hours, see every reply in one inbox and move deals through a simple pipeline. The AI can draft emails and replies from a sentence, using only what you tell it about your business. $0 for 30 days, then from $49 CAD a month.
Start freeGuides
- How to write a cold email people actually reply to
- How many follow-up emails to send (and when)
- CASL and cold email in Canada: a plain-language guide
- CAN-SPAM checklist for B2B email