Email outreach and CRM for photographers and videographers
Commercial photo and video work (brands, restaurants, real estate, events) is steadier than one-off bookings. A small outreach routine can build that base.
Who you're usually writing to
Marketing leads, restaurant and hotel owners, real estate agents and event organisers.
Sound familiar?
- Instagram enquiries come in bursts and are hard to track.
- Quotes go out and nobody follows up.
- Repeat clients are forgotten between projects.
An outreach routine that works for photographers and videographers
Link one relevant example
Send one piece of work close to their world, not your whole portfolio.
Suggest a specific shoot
'Updated menu photos before your spring menu' is easier to picture than 'photography services'.
Re-book past clients
A short note to past clients a few months after a shoot often turns into repeat work.
Example first email
An example to adapt, not a script. Words in {{double braces}} are filled in for each contact, with the fallback after the bar.
Subject: Photos for {{company | your new menu}}
Hi {{first_name | there}},
I photograph food and interiors for local restaurants. I noticed a few dishes on your site don't have photos yet.
If it'd help, I can put together a simple half-day shoot covering the new dishes and the dining room, with photos ready within a week.
Would you like to see a couple of examples?Follow-up, a few days later
Hi {{first_name | there}}, happy to send a few examples of similar shoots if that would help you decide.
Tips
- Attach a link to one example, not a large file.
- Track each quote as a deal with its value.
- Set a task to check in with past clients every few months.
How Montegra Reach fits in
Keep your contacts in one place, send short sequences from your own mailbox at sensible hours, see every reply in one inbox and move deals through a simple pipeline. The AI can draft emails and replies from a sentence, using only what you tell it about your business. $0 for 30 days, then from $49 CAD a month.
Start freeGuides
- How to write a cold email people actually reply to
- How many follow-up emails to send (and when)
- CASL and cold email in Canada: a plain-language guide
- CAN-SPAM checklist for B2B email